Meeting & Study Rooms

Meeting Rooms

 

pdf-iconMeeting Room application (.pdf)

 

The Hudson Library & Historical Society meeting rooms are available for use by the library and Hudson businesses and organizations during library operating hours (applications must be signed by a Hudson resident as the representative of the group using the room.) Facilities are accessible to the handicapped.

If you are interested in reserving a meeting room for your group or organization, please contact the facilities manager at 330-653-6658 x1056.

 

Rules for Public Use of the Hudson Library & Historical Society Meeting Rooms

  1. The Hudson Library & Historical Society meeting rooms are available for use by the library and Hudson businesses and organizations during library operating hours. (Applications must be signed by a Hudson resident as the representative of the group using the room.) Facilities are accessible to the handicapped.
  2. Meeting rooms in the Hudson Library & Historical Society library will honor an “Open Registration Period” for all users. Rooms will be rented on a ‘first call-first served’ basis in 4-hour increments. Bookings more than 90 days in advance are tentative and subject to be “bumped” by library programs. You will be notified if a conflict arises.
  3. The Library Board of Directors creates rules and regulations for the operation and leasing of the public rooms. The Facility Manager shall be responsible for administering the use of these rooms.
  4. User rates for each 4-hour increment are as follows:
    CAPACITYROOMS AVAILABLEFOR PROFIT FEENOT-FOR-PROFIT FEE
    20Laurel Lake Community Living Room$25.00Free
    60North Meeting Room$25.00Free
    60North Meeting Room with Kitchen$40.00$15.00
    60South Meeting Room$25.00Free
    120Large Meeting Room$50.00Free
    120Large Meeting Room with Kitchen$65.00$15.00
    There will be no charge for not-for-profit groups. All others will be charged the above rates.
  5. It is understood that a reservation is only for the time and room(s) requested. Please allow set-up and break-down time when making a reservation. No entry allowed before 9 a.m. on weekdays and Saturday or 12 p.m. on Sundays.
  6. Any programs involving the serving of food, and/or painting and crafts of any kind shall be prohibited in the Laurel Lake Living Room.
  7. Alcoholic beverages, smoking, open flames and pets are not permitted.
  8. There is no selling of merchandise or any profit-making.
  9. Modification of any space or installation of decorations or visual props on walls or ceilings with tape and/or pushpins or any other installation that would result in damage to interior finishes is strictly prohibited.
  10. Meeting room users shall set up tables and chairs and put them away after the event. Users must return the room to the condition in which it was found. Users are reminded to wipe tables, chairs, sinks and counters clean, as needed. Trash receptacles are available in the chair/table storage room or coatroom. All infant diapers SHALL be taken off premises and not left behind in the public trash receptacles.
  11. There is a screen and audio-visual cart available for public use, along with an InFocus projector (request in advance). There is wireless internet available in all the meeting rooms.
  12. Children and young people are to be supervised at all times by parents or leaders of the group using the facility.
  13. Users shall indemnify and hold harmless the Hudson Library & Historical Society and employees from any and all claims for damages which arise from use of the Hudson Library & Historical Society meeting rooms.
  14. Groups may not post their own signs. The only signage allowed will be a list of the day’s meetings provided by The Library.

 

Study Rooms

Study rooms are available for individual quiet study, group study, tutoring and small meetings. Please call the Reference Desk for further information at 330-653-6658 x 1010.

Rules for Use of the Hudson Library & Historical Society Study Rooms:

  1. The Reference Department shall be responsible for administering the use of study rooms on the second level of the library. The Youth Services Department shall be responsible for administering the use of study rooms on the first level of the library.
  2. There shall be no reservations accepted more than one week in advance for the use of these rooms. The rooms shall be available in two-hour shifts with further availability if no other reservations exist.
  3. These study rooms are available for individual quiet study, group study, tutoring and small meetings.
  4. No selling of merchandise or profit making is permitted.
  5. No food is permitted. Covered drinks are allowed.