Research Assistance

All research inquiries must be made in person or submitted in writing (either e-mail or letter). For more in-depth personal genealogical research, we now facilitate one-on-one genealogical research assistance by appointment. These on-site, individual sessions are free and by appointment only. Please call the Historical Society at (330) 653-6658 x1017 or email: to set up an appointment.

We will make every effort to respond to inquiries as quickly as possible, but depending on the nature of the inquiry, some requests may take longer.

Policies and Procedures for Use of the Collections

Archival collections, local history materials, and many of the books from the archives’ collections do not circulate. Collections are available to the public at the library during library hours or based on staff availability. When using archival collections, patrons are required to abide by the following policies:


Archives Room Procedures

The archives room is for researchers using the library’s local history materials or genealogical databases only. Tours of the reading room must be approved by the reference staff member on duty.

  1. Whenever possible, a researcher shall make an appointment to use archival materials. An unannounced researcher may be asked to return at a more convenient time so that he/she can receive an appropriate level of service.
  2. Appointments are not necessary for researchers using genealogy resources (or other resources) stored in the reading room or for researchers using the genealogical databases on the computers.
  3. All researchers must leave coats and other outerwear in the lockers provided near the entrance of the reading room.
  4. All briefcases, book bags, purses and handbags, and other personal belongings must be left in the lockers located near the entrance of the reading room. Laptops (or tablet computers), cell phones, digital cameras, notebooks and paper are permitted in the reading room. Cell phones must be turned off or set to vibrate. Cell phone use is prohibited on the second floor of the library. The Hudson Library & Historical Society reserves the right to inspect any individual’s personal property before leaving the reading room.
  5. Researchers using archival collections must surrender a driver’s license or another form of acceptable photo identification (as determined by the reference staff on duty) in order to view materials. The identification will be returned to the researcher once all archival materials have been returned at the end of the visit. Researchers using archival collections for the first time will be required to complete and sign a registration form. Return visitors will be required to review their registration form on file and confirm that the information is up-to-date.
  6. Eating, drinking, or gum chewing in the archives room is prohibited.


Use of Collections

  1. All archival materials must remain in the archives room.
  2. To request archival materials in the vault, researchers must complete a Collection Request form and give the form to the staff on duty.
  3. Only staff members may retrieve materials from the vault. Visitors are not permitted in the archival work room or vault.
  4. Patrons may use no more than 2 boxes or 3 books at one time. The following materials may be restricted for research use: (1) unprocessed materials, (2) materials that are too fragile for use, or (3) materials with restrictions (legal or otherwise)
  5. Only pencils and computers will be permitted for note taking. Pens and markers are prohibited. Pencils will be available for researchers at the archives desk.
  6. Folders and items within folders must remain in the original order. Only one folder should be removed from a box at a time. Researchers should use the provided “out” cards to mark a folder’s location in the box.
  7. Researchers must wear white gloves provided by staff when handling photographs or photographic negatives.
  8. Do not mark archival materials or take notes on top of archival materials.
  9. Researchers must inform the archives staff when leaving the reading room temporarily.
  10. The archives reading room will close 15 minutes before the library closes. All archival materials must be returned to the archives staff 30 minutes before the library closes.


Photocopying and Duplication

  1. Only staff may duplicate or photocopy archival material. Please note that staff has the right to restrict photocopying if (1) the materials are fragile and could be damaged by photocopying (2) legal or other restrictions forbid copying, or (3) photocopying would consume a great amount of staff time.
  2. Staff can photocopy up to 10 pages on the same day for researchers. Staff can accommodate larger photocopy orders in a reasonable amount of time. Photocopies cost $0.10/page and must be paid in advance.
  3. Researchers must abide by all applicable copyright laws and restrictions when requesting duplication of material.

The copyright law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.