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RULES FOR PUBLIC USE
OF HUDSON LIBRARY & HISTORICAL SOCIETY MEETING ROOMS
1.
The Hudson Library & Historical Society meeting rooms are
available for use by the library and Hudson businesses and organizations
during library operating hours. (Applications must be signed by a Hudson
resident as the representative of the group using the room.) Facilities
are accessible to the handicapped.
2.
Meeting rooms in the Hudson Library & Historical Society library
will honor an “Open Registration Period” for all users. Rooms will be
rented on a ‘first call-first served’ basis in 4-hour increments.
Bookings more than 90 days in advance are tentative and subject to be
"bumped" by library programs. You will be notified if a conflict
arises.
3.
The Library Board of Directors creates rules and regulations for
the operation and leasing of the public rooms. The Facility Manager
shall be responsible for administering the use of these rooms.
4.
DEPOSITS: Each user must pay a deposit fee of $50 per room upon
securing any space. Deposit amounts will carry over from use to use
provided there are no damages or excessive clean-ups required to be
addressed by the library after the space has been occupied. If it is
determined that the space has been damaged, i.e., damaged/stained carpet
or tile, damage to walls, ceilings or doors or that the space has been
left in an unacceptable condition, i.e., debris left behind, tables and
chairs not wiped clean and put away, trash not in proper receptacles,
then the library shall use the deposit to correct the problems. The
group(s) responsible will then be required to repay their deposits
before they can use the room again. Deposits on rooms that have not been
damaged will be returned within 30 days after use of the room.
5.
User rates for each 4-hour increment are as follows:
|
CAPACITY |
ROOMS
AVAILABLE |
For-Profit Fee |
Not-For-Profit Fee |
|
20 |
Laurel Lake Community Living
Room |
$25.00 |
0.00 |
|
60 |
North Meeting Room |
$25.00 |
0.00 |
|
60 |
North Meeting Room with Kitchen |
$40.00 |
15.00 |
|
60 |
South Meeting Room |
$25.00 |
0.00 |
|
120 |
Large Meeting Room |
$50.00 |
0.00 |
|
120 |
Large Meeting Room with Kitchen |
$65.00 |
15.00 |
There will be no charge for
not-for-profit groups. All others will be charged the above rates.
6. It is understood that a reservation is only for the time and
room(s) requested. Please allow set-up and break-down time when making a
reservation. No entry allowed before 9 a.m. on weekdays and
Saturday or 12 p.m. on Sundays.
7. CANCELLATION POLICY: Reservations cancelled without a 24-hour
notice will cause forfeiture of a deposit.
8. Any programs involving the serving of food, and/or
painting and crafts of any kind shall be prohibited in the Laurel Lake
Living Room.
9.
Alcoholic beverages, smoking, open flames and pets are not
permitted.
10.
There is no selling of merchandise or any profit-making.
11.
Modification of any space or installation of decorations or
visual props on walls or ceilings with tape and/or pushpins or any other
installation that would result in damage to interior finishes is
strictly prohibited.
12.
Meeting room users shall set up tables and chairs and put them
away after the event. Users must return the room to the condition in
which it was found. Users are reminded to wipe tables, chairs, sinks and
counters clean, as needed. Trash receptacles are available in the
chair/table storage room or coatroom. All infant diapers SHALL be taken
off premises and not left behind in the public trash receptacles.
13.
There is a screen and audio-visual cart available for public use,
along with an In Focus projector and large-screen television. There is
wireless internet available in all the meeting
rooms.
14.
Children and young people are to be supervised at all times by
parents or leaders of the group using the facility.
15.
Users shall indemnify and hold harmless the Hudson Library &
Historical Society and employees from any and all claims for damages
which arise fro use of the Hudson Library & Historical Society meeting
rooms.
16.
Telephone: a local-call-only courtesy telephone is provided in
the foyer of the building. (the telephone in the meeting room is
available for in-library contacts)
17. Groups may not post their own
signs. The only signage allowed will be a list of the day's
meetings provided by The Library. |
